SAAA & Not for Profit Divisional Administrator - Maternity Cover (0535)

PKF Littlejohn is one of the leading challenger firms in the UK with offices in London, Leeds and Manchester.  We are also an active member of PKF Global, an international network of legally independent accounting firms that gives us an on the ground presence in 150 countries around the world with access to more than 20,000 people across 440 offices globally.

We provide a full range of audit, accountancy, tax and advisory services, and are experts at simplifying complexity.  We are particularly well-known for working with complex clients with challenging issues in fast-moving and highly technical areas, such as the insurance industry, the global capital markets and the not for profit sector.  Our aim is to understand people, the organisations they run, and what matters to them, so we can simplify complexity and help them achieve their ambitions.

Click here to learn more about us.

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Not for Profit

The Not for Profit (NFP) team has an impressive pool of knowledge and experience to share and from which to learn. The team is led by partners with extensive experience in the sector; not only of auditing and advising large, high profile NFP entities but some have also seen things from the client’s side where they have run and assisted in the governance of global international charities.

NFP organisations are distinguished by the fact that they exist for a social purpose, rather than by what they do day to day. This means the NFP world encompasses everything from radical campaigning organisations to big businesses with a public benefit remit. This is an exciting time for anyone with an interest in the sector to be joining our NFP team and in return for your enthusiasm to develop and learn we can offer you the opportunity to build a rewarding career.

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Job Duties and Responsibilities

To provide:

• Dedicated administrative support and assistance to the firm’s contract with the Smaller Authority Audit Appointments Limited (SAAA) as maternity cover for the team’s administrator.

SAAA Administration

• Respond to emails and phone call queries from smaller authorities
• Managing the process of issuing instructions electronically to smaller authorities
• Manage the process for issuing paper copies to smaller authorities who have opted out of electronic communication
• Management of the ACCESS database
  • Receive all Annual Governance and Accounting Returns (AGAR) and input information received into the database and file electronic copies of AGARs and supporting documentation centrally on the network
  • Attach certificates for smaller authorities declaring themselves exempt to the Virtual Cabinet filing system
  • Chase smaller authorities for information not received (phone, email and chaser letters)
  • Liaising with credit control to chase smaller authorities for outstanding payments
  • Maintenance and update of contact details for smaller authorities
  • Management of billing runs and issuing of completed AGARs to smaller authorities
  • Update notes on relevant database records for queries raised by smaller authorities
  • Ad hoc database enquiries and tasks as required
• Supervision of other SAAA administrative support
• Other administrative tasks as necessary for the SAAA contract

Skills, Experience and Qualifications

• Prior experience working in an administrative based role
• Prior smaller authorities sector experience is desirable but not mandatory
• Excellent organisation skills and a confident manner
• Methodical with an eye for detail and strong follow through
• Professional attitude, appearance and demeanour
• Ability to stay calm under pressure and with a “can-do” attitude
• Ability to set priorities independently
• Excellent verbal and written communication skills with the ability to exercise tact, good judgement and diplomacy
• Good time management skills
• Flexible in approach to work and willing to learn new skills
• Completes tasks on time
• Takes responsibility
• Uses initiative
• Proficient in MS Office Suite; Microsoft Word and Excel

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