Recruitment Administrator (0432)

PKF is the 12th largest accountancy brand and the 12th largest audit practice in the UK. We are also an active member of PKF Global, an international network of legally independent accounting firms that gives us an on the ground presence in 150 countries around the world with access to more than 20,000 people across 440 offices globally.

We provide a full range of audit, accountancy, tax and advisory services, and are experts at simplifying complexity. We are particularly well-known for working with complex clients with challenging issues in fast-moving and highly technical areas, such as the insurance industry, the global capital markets and the not for profit sector. Our aim is to understand people, the organisations they run, and what matters to them, so we can simplify complexity and help them achieve their ambitions.

Click here to learn more about us.

Infrastructure 

We are good at getting things done and our Infrastructure team applies this mentality to ensure we have the right tools, technology, strategies and services in place to deliver exceptional client service and future-proof our growing business.

We’re looking for forward-thinking people to come on board and join us within Technical & Compliance, Finance, IT, Training, Human Resources, Business Development/Marketing, Legal, and Administration.

These teams play a key role in the success of the firm as they shape the way we operate. By joining one of these teams, you’ll influence the future of PKF, while enjoying the support, training and opportunities you need to succeed both personally and professionally.

This role provides generalist administrative support to the recruitment team. Specific responsibilities will include the following:

New Starter onboarding process

• Being responsible for the issue of vetting checks for all new starters;
• Monitor the vetting process to ensure that all vetting reports are completed and run status reports for the Recruitment Manager;
• Owning the day-to-day relationship with the vetting provider to ensure queries are managed on a real-time basis;
• Working with key stakeholders to plan the induction process for all new starters;
• Updating the HR system with new starter details;
• Ensure that all employment forms are returned in a timely manner;
• Ensure all recruitment related trackers are kept up to date on a real-time basis;
• Manage all onboarding queries in a timely manner keeping the wider team informed of any areas of concern as they arise;
• Liaising with IT to ensure delivery of hardware to contractors based outside of the office;
• Issuing business wide notifications of New Starters to ensure strong internal communications;
• Owning all communication with New Starters prior to their start date;
• Ensuring all applicable training is issued to New Starters;
• Administering internal forms used by the team to ensure regulatory updates are actioned;
• Assisting with the day-to-day actions carried out on our ATS and ensuring any in house queries are escalated to the Recruitment Manager

Other Activities

• Dealing with recruitment related questions from across the business;
• Day to day management of the shared team inbox to provide timely responses and escalate to the team as needed;
• Produce recruitment reports as and when required;
• Performing other ad hoc activities as required to support the wider HR team

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Skills, Experience and Qualifications

• Previous experience in a team administration role, preferably in a recruitment or HR team in a professional services environment would be advantageous
• Ability to manage multiple tasks at any time, working with demands from multiple team members
• Strong attention to detail is essential
• Excellent written and verbal communication skills to support regular, timely and clear communication with all stakeholders
• Ability to remain calm under pressure
• Excellent organisation skills and attention to detail
• Comfortable to pick up other ad hoc tasks as required to support the wider team.
• Strong command of the Microsoft Office suite, including Word and Excel
• Experience of using HR Systems, and preferably some experience of using Payroll & Benefits systems/platforms.

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