Office/Facilities Manager (0422)

PKF is the 12th largest accountancy brand and the 12th largest audit practice in the UK. We are also an active member of PKF Global, an international network of legally independent accounting firms that gives us an on the ground presence in 150 countries around the world with access to more than 20,000 people across 440 offices globally.

We provide a full range of audit, accountancy, tax and advisory services, and are experts at simplifying complexity. We are particularly well-known for working with complex clients with challenging issues in fast-moving and highly technical areas, such as the insurance industry, the global capital markets and the not for profit sector. Our aim is to understand people, the organisations they run, and what matters to them, so we can simplify complexity and help them achieve their ambitions.

Click here to learn more about us.

Infrastructure 

We are good at getting things done and our Infrastructure team applies this mentality to ensure we have the right tools, technology, strategies and services in place to deliver exceptional client service and future-proof our growing business.

We’re looking for forward-thinking people to come on board and join us within Technical & Compliance, Finance, IT, Training, Human Resources, Business Development/Marketing, Legal, and Administration.

These teams play a key role in the success of the firm as they shape the way we operate. By joining one of these teams, you’ll influence the future of PKF, while enjoying the support, training and opportunities you need to succeed both personally and professionally.

We are seeking an experienced Facilities Manager to oversee the day to day operations of our new office in Leeds city centre (capacity of 60 people / circa 6,500 square foot). The successful candidate will ensure that our facilities are safe and well-maintained, providing an enjoyable and productive environment for all employees and visitors.

The roles reports to the CFO and will work closely with the Facilities team in the London office. Additional support during busy times or to cover periods of leave will be provided by IT staff within the Leeds office. The role will be fully office based with no ability to work remotely and will require some flexibility in working hours where events occur outside of core hours.

Job Duties and Responsibilities

• Office environment – ensuring that the office is kept clean and tidy, consumables are replenished regularly, waste disposed of and meetings rooms are appropriately set up before each meeting. Ensuring that office storage is efficiently used and staff lockers are allocated appropriately.
• Visitor management – operate the welcome desk and ensure that all visitors are appropriately greeted and have a positive welcome experience. Maintain a log of visitors for compliance purposes, liaising with building management to ensure that visitors are logged even when arriving outside of core hours.
• Access control – manage staff passes for access to both the building and the office floor, ensuring that staff can access the office as needed and that physical security is maintained.
• Budget and cost management - manage the facilities budget for the Leeds office, ensuring cost-effective operations and maintenance.
• Local vendor management - negotiate and manage contracts with service providers for cleaning, security, catering, and any other Facilities services which are not centrally managed from the London office. Coordinate and supervise the activities of all external Facilities vendors.
• Event management – supporting the set up of events, such as client seminars and staff drinks, as well as arranging for subsequent cleaning as required.
• Building maintenance – liaising with both building management our own contractors to ensure that the office space is kept in a state of good repair.
• Health and Safety compliance – ensuring that employees and visitors comply with all health and safety policies, regulations and standards.
• Emergency response – in the event of emergencies, including fire or other evacuations, ensure that all emergency response plans and procedures are followed by staff and visitors. The Facilities Manager will be the primary Fire Marshall and First Aider in the office.
• Post, telephony and staff travel – the post room and switchboard are located within the London office and staff travel bookings are centrally managed by the London Facilities team. As a paperless office, minimal post would be expected to be redirected to the Leeds office, however there will be a small amount of post, packages and archiving that need receiving or sending, as well as some requirements to arrange local couriers.
• Ad hoc project management - oversee any ad hoc Facilities projects including office repairs, refurbishments or relocations, ensuring projects are completed on time and within budget.

• Proven experience in a Facilities Manager role
• Self starter and ability to manage own workload
• Excellent personal skills and an approachable and professional manner
• Confidence to challenge colleagues who are not following policies, especially senior colleagues
• Appropriate levels of flexibility to be able to cater for specific events which may be slightly earlier or later than usual hours

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